Event Sample

Timeline:[print-me target=”.instructions” alt=”Click me to print timeline and instructions”]

Concert Logistics:

  • 8:00 Meet @ CFA
    8:30 Warm up
    9:00 – 9:45 Performance
  • Dress:
    It is typically cold for this event, we recommend warm under layers.

    • Jeans
    • Band Shirts
    • Cowboy hats
  • Equipment:
    To be brought over by vehicles

    • Folding Chairs
    • Wire stands
    • Clips
    • Music
    • Hats
    • Percussion
  • Need to have stage cleared by 10:00
[print-me target=”#pgiginfo” alt=”Click me to print Upcoming and Historical Information”]

Upcoming and Historical Information (choose year from menu):[gigpress_menu show_count=’yes’ type=yearly scope=all artist=19]

[gigpress_shows group_artists=no artist=19 scope=all limit=1]

[print-me target=”.instructions” alt=”Click me to print timeline and instructions”]

Assigned Tasks:

[not_logged_in]Members please log in for task list[/not_logged_in] [restrict userlevel=”subscriber”]

Conductor:

[pdb_list filter=’conductor_end_year=Current’ fields=”first_name, last_name, listed_phone_1, email”]
  • Part of Summer Concert Series
  • Send Repertoire and order to Librarian preferably a week in advance

President:

[pdb_list filter=’president=yes’ fields=”first_name, last_name, listed_phone_1, email”]
  • need info

Vice President:

[pdb_list filter=’vice_president=yes’ fields=”first_name, last_name, listed_phone_1, email”]
  • Add event to calendars etc.
    • Gigpress
    • Google Calendar
    • Yahoo Calendar
      • Schedule Reminder:
        • a day before the rehearsal before the concert
        • a day before the concert
      • Include:
        • Time & place to meet
        • Downbeat time
        • Logistics
        • Repertoire
    • Announcements (scrolling news in header)
    • Facebook Event
  • Schedule or Send Newsletters
    • JHCB member news group
      • Schedule:
        • a day before the rehearsal before the concert
        • a day before the concert
      • Include:
        • Time & place to meet
        • Downbeat time
        • Logistics
        • Repertoire
    • Fan Newsletters
    • Non Profit List serve
      (these can be done with or without a related blog)

Treasurer:

[pdb_list filter=’treasurer=yes’ fields=”first_name, last_name, listed_phone_1, email”]
  • need info

Secretary:

[pdb_list filter=’secretary=yes’ fields=”first_name, last_name, listed_phone_1, email”]
  • Need Inifo

Office Manager:

[pdb_list filter=’office_manager=yes’ fields=”first_name, last_name, listed_phone_1, email”]
  • This is the first event the truck gets used. Make arrangements s to get the registration and stickers to the person getting the band shell. (Usually Cliff)

Press:

Shared by President and Vice President
  • Send info to JH Radio Community Calendar 2 week prior
  • Post event on Jackson Hole Family Events Calendar
  • (VP to post fan letters and to the NP List serve)

Equipment Manager:

[pdb_list filter=’equipment_manager=yes’ fields=”first_name, last_name, listed_phone_1, email”]
  • Organize/Delegate Equipment Logistics
  • Band Shell placement is done by BSA Troop 268. Contact Cliff to make sure he has everything he needs for the event.

Librarian:

[pdb_list filter=’librarian=yes’ fields=”first_name, last_name, listed_phone_1, email”]
  • Need Inifo

[/restrict]

Any Band Member:

  • Blog about the event

Contacts:[print-me target=”#pcontactinfo” alt=”Click me to print contacts”]

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